This page provides information to help you understand 
How to create faxes that need to contain various different data files

Example of how to create a fax containing one or more Word documents and some Excel spreadsheet data to someone with NetCFax 

There are two important processes you need to do first of all, marked as STEP 1 and STEP 2 below.

STEP 1
You first need to load Microsoft Word and open the document that you want to be a part of the fax. If you only want to send a part of that document, just highlight the required section in the normal way.  

When all the data you want to fax is ready, and you want to actually create the faxable data, all you need to do is to go the File Menu (of Word) and select the Print option (NB - DO NOT use CTRL+P as most times this will automatically send the data you have selected, or the entire document to the default Windows Printer) which is not what you  want to happen in this case.

IMPORTANT - Because NetCFax needs to be involved in this process when it comes to naming the fax file that is created, PLEASE REMEMBER that NetCFax must be running (although the client does not need to be logged in to a server) before you can use the fax printer.

Then click the Print option (in Word) which will display the standard Windows "Select a Printer" dialog, and select the fax printer driver named NetCPlus Fax Server Printer if you are working on the fax server machine, or NetCPlus Fax Client Printer if you are using a fax client. Finally click the Print button on this dialog.  

If your locale does NOT use LETTER format paper, and you didn't change this to the correct paper size when the fax printer was first installed, you may also need to go into the properties of the fax printer and change the paper size to the correct one (such as A4) for your part of the world. 

This will make Word send (or rather print) all the selected data in your Word document to the NetCFax printer driver. This will convert it quickly and easily into a faxable file (usually known as TIF or TIFF files).   

Once the printer has created the faxable TIF file of the Word data, it will notify NetCFax which will automatically display the window that asks you to enter a meaningful name for the fax. If you wish to do so (we recommend you do), enter a name that will allow you to identify the document again later on. 

Then, just click the third button from the left at the bottom of this window, which is labeled "Save file in cabinet", and then, if you want to create some more data before sending this fax, click the Cancel button to close this window.

What this does is to save the faxable file in what we call your faxable files cabinet.  If you want or indeed need to know, this location is by default a sub folder named \Printerfiles in the main NetCFax installation tree, but you can set it to wherever you wish.

STEP 2
You now need to load Microsoft Excel, and again open the document that you want to include in your multi page fax.

Repeat the same steps as above for the Word data, but of course, in Excel you will need to set the required Print area before selecting the NetCFax printer.

STEP 3
You can of course continue this process using as many different applications as necessary to create faxable data from each one.

The information above applies to sending Acrobat PDF files, Microsoft Excel data and indeed the data from most other applications such as accounting systems and others.

TIP - Both the Main fax client and the faxes cabinet windows also allow you to Drag & Drop files onto them to be sent to the fax printer.  This system allows you to select files in Windows Explorer and simply drop them on the fax cabinet to create faxable files.
  
You can however, normally only use this to drop ASCII text files, TIF (faxable) files, or PDF files providing they are not too complex.  But, if the machine the fax client has the relevant applications installed and accessible, then you can usually drop Word, Excel and other types of data as NetCFax will attempt to shell the relevant program and have it print the data to the fax printer.
   
If the relevant application does not provide this ability, they will usually simply open with the selected file loaded, and you can then print it to the fax printer manually to create a fax from the file. 

STEP 4
Finally, and whenever you are ready to actually send this (quite probably large) multi page fax, you can access all the data you have created as discussed above very easily.  Just open the first window of the fax create system.  This lets you add as many files as you wish to the list of files provided. In this case, you will want to click the button labeled "Select faxes" as this will open the file selection window with your faxable files cabinet drawer listed.  Just select any of the files you have previously created and click OK, and it will appear in the list automatically.  Repeat this process for each and every faxable file you want to be included in this fax.

If the Select Fax button is disabled, your system is probably configured to default to cover page only faxes. You only need to select one of the other radio buttons above the list that allow you to send attached documents alone, or the documents plus a cover page. 

If you want to re-order the attached documents you now have in your list, you can do so easily by using the "Up" and "Down" buttons.  Once you are satisfied that you have all the attached documents listed, and in the required order, just click the Next button.

Now enter whatever cover page information you want, click Send, and the fax will be sent off to the fax server to be sent for you.

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