This page provides information to help you understand 
how easy it is to use the NetCFax Address book 
and personal details system

You can of course sit and type entries in one after an other, or you can use the "Add to address book" option on the second page of the fax creation wizard, or you can import existing address data from any other application (such as Outlook) that has the ability to export its data in the the industry standard Comma Separated Values" (CSV) format. (CLICK HERE for more information on importing address data from a CSV file)

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The NetCFax client's address book property sheet is shown below :

As you can see, the fax client's address book has three separate tabs, which are described individually below.

Personal Address Book - This is your own personal address book, and is not accessible to any other people, even if they use the NetCFax client on your machine to create and send a fax.  The address books are individually saved for each login account that may use this particular fax client system.

You can add, edit or delete entries in your personal address book as much as you wish.

We are already in edit mode in this example, so that you are able to see the entry fields.  Very little information is really required for a fax system address book, which is why we have only provided the most obvious fields of Name, Fax #, Voice # and Company name, plus a notes field that you can use to add notes about this entry.  You can also specify the default fax resolution setting NetCFax  is to use for all faxes sent to this recipient. (low or high resolution)

Shared Address Book - This is a copy of all the address book entries held by the Fax server.  You can of course use any of these addresses to send faxes to, but you cannot add, edit or delete them.  Usually these are unlikely to change very much, but if you are not sure whether you have the latest copy of this address book, you can use the "Reload entries from server" button to refresh the list at any time.

Senders Details - This is where you enter your own personal details, which are used by NetCFax to prefill all of the senders details on the fax creation window. 

You can also save your email address, and if required, the IP Address or name of your network mail server machine.  This information is used for sending you email notifications if your account is configured to receive these. 

How address books are stored

Each login account will normally store a copy of their address book and personal details on the PC you run the client on.  This applies even if a single NetCFax client installation is being run by multiple users under XP Pro's Fast Task Switching (FTS) or under Remote Desktop Sessions (RDP) on a Windows 2000 or 2003 server.

However, NetCFax offers you TWO other options as well.

On the address book menu, there is an option to let you save this data to the fax server you are logged into. This then means that you can access your personal address book from any NetCFax client on any machine.  To do this, you do need to ensure that you check the settings provided on the Address Book Options entry on the Address book menu to make sure it is set to let you download your address books from the server when you login. 

The second, and even more powerful option, is the option on the Tools menu that lets you create and save a roaming profile on the NetCFax server.  When you do this, your entire personal NetCFax client configuration system, plus your address book and personal details are all saved to the fax server.  Then, you can use any fax client on any machine, and just by clicking the Login (Roaming) button, your address books and personal details are automatically downloaded from the fax server, together with the fax client configuration system.  This makes the NetCFax client system a very flexible way to handle faxing quickly and easily.

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